Entry Level Proposal Coordinator


B. Thayer Associates is an Architecture and Engineering firm with a team of 75 people across two offices located in Woodbury, Long Island, and Long Island City. Founded over 28 years ago, B Thayer Associates success is rooted in our people and has grown into a highly diversified firm. Becoming a part of BTA will provide the opportunity to work on some of the most exciting and challenging infrastructure and transportation projects in the New York Metropolitan area. You could be part of a team that has a supportive work environment and encourages both personal and professional growth.

If you are ready to be a part of a dynamic group of architecture and engineering professionals working to improving the regions mass transit systems, airports, bridges, roads, highways and urban landscape with sustainable green solutions, then we want to hear from you!

We are seeking an energetic and creative Entry Level Proposal Coordinator for the Woodbury, Long Island Office. The ideal candidate is a positive, proactive team player with a can-do attitude, who is flexible and self-motivated.



  • Collaborating with the firm’s management and technical staff to organize and produce proposal deliverables (qualification packages, proposals, presentations, SF 254/255/330 forms, and interviews)
  • Provide support to maintain general marketing materials
  • Familiarity or basic understanding of the Architecture and Engineering industry - preferred
  • Willing to learn Standard Industry Forms and New York City/State agencies procurement procedures/forms
  • Has the ability to learn to read and understand requests for proposals (RFPs) and qualifications
  • Able to assist with writing and editing, and production of proposal materials
  • Detail-oriented with an emphasis on quality work products
  • Is a proactive, resourceful, self-starter and can easily multi-task against deadlines
  • Thrives in a collaborative, engaging and fast-paced environment
  • Has strong organizational, problem-solving and attention to details skill-set
  • Works well under pressure
  • Database knowledge a plus

  • Minimum Qualification


  • Preferred Bachelor's Degree in Communications/Marketing, Business, or related fields, such as Architecture, Engineering or Urban Studies
  • A minimum of one (1) year experience in a marketing related or service-oriented position involving proposal coordination, document editing, and proofreading
  • Knowledge in Microsoft Word, Adobe InDesign, PowerPoint, Excel, and Outlook
  • Good written, verbal and organizational skills

  • We offer a competitive benefits package, including 401k, health, dental, vision, paid time off and holidays. B. Thayer Associates is an equal opportunity employer. To apply send resume to: